Attention!

2018 STEM Fair Winners Announced!

Teachers and Coordinators

You need to do something important!

This is the important thing that you need to do. I would tell you more but I don't know what it is that you are supposed to do. But there is probably a link.

Intent To Participate
Must be submitted by Dec. 3.

Thank you for being such a big part of the success of the 2018 SMCOE STEM Fair and Arts Expo! As we continue to grow and become a more inclusive event, we are renaming and rebranding our event as “The Next Big Think”. As a result of this expansion, we are reformatting the structures of the various fairs and expos that are part of our event. In terms of the STEM Fair, we are standardizing our allocation process across the public school districts and private schools that participate.

In the event that your district or school would like to request additional allocations, please note that we will be giving priority to Title I districts. Make your request for additional allocations directly with Doron Markus, STEM Fair Coordinator: dmarkus@smcoe.org.

Please fill out the form below to indicate your intent to participate.

For High School Students, please enter your information on the High School Students page.

Institution Type Allocations
Elementary School Distric Eight (8)
Two for each grade 5-8
High School District Eight (8) across all high schools.
Unified School District Sixteen (16)
Two for each grade 5-8
Eight across all high schools
Private School Eight (8)

Important Dates and Details

Teachers and Mentors

  • Nov. 5 – Dec.3
    Schools/Districts Request Allocations
  • Dec.3
    Allocation Request Period Closes
  • Mar. 3
    STEM Fair & Arts Expo @ San Mateo County Event Center - Fiesta Hall
  • TBD
    Awards Ceremony @ Hiller Aviation Museum (6:00 – 8:00 pm)

Suggested Timeline

Project Preparation Aug./Sept.

Teachers should start prepping the students for their projects. Talk to them about areas of science that interest them, things they wonder about, or are interested in knowing more about. Consider doing a class experiment to teach about experimental design.

By September, students should complete project question, the claim/hypothesis and initial research related to the topic.

Start keeping a science journal to record notes throughout your project, including observations, research notes, measurements, sketches and diagrams. Your background research should be summarized in a page or more, as this will be a part of your display board. Remember to keep track of your references.

Submit student project proposals (fall submission) involving human subjects, tissues, vertebrate animals, and hazardous chemicals for pre-approval to the Science Review Committee (SRC) if applicable.

Experimental Design October

Students should propose an experimental design. Determine what materials you will need, what kind of data will be collected and how will that data be displayed. Collect materials, and build anything that needs building. You may need to do a couple of “scouting” experiments before you settle in on the best set of experiments to conduct. Meanwhile continue researching your topic for more information and record notes in your science journal.

Check rules for County Science Fair so that teachers are well informed on regulations, requirements and timelines.

Help students conduct a review of the literature using previously identified library and Internet sources.

Advise students regarding contacting professionals who can help guide their project and supply necessary background (optional for teacher).

Collecting Data November

Teachers continue to work with students to understand the components of a science fair project. Assist students in selecting a suitable topic. Students should be conducting the experiment and collecting both quantitative (numbers and measurements) and qualitative data (descriptive observations).

Discuss the nature of experimentation with students, explaining the difference between controlled and uncontrolled experiments.

Review the process of observing, measuring, and collecting data.

Provide time, space, and guidance for experimentation.

Make arrangements for regular (weekly) progress reports from students.

Special forms may have to be completed. See SRC form and Informed Consent form.

Writing The Abstract December

All students participating in the STEM Fair must submit an abstract.

Assist students in writing a project abstract. Students should analyze data, draw conclusions, make graphs, diagrams and run more experimentation if needed.

Check to ensure that all projects conform to safety rules and proper care of human subjects, animals, tissue, and hazardous chemicals (Any experiment where animals or humans might be injured or experience pain should not be allowed.)

Schools fill out the Intent to Participate form from the SMCOE website in order to receive their allocations for the County STEM Fair.

Project Display January

Complete all of the components of the display board. Be sure projects involving humans have Informed Consent form for each participant.

Conduct school and/or district Science Fairs and select projects that will advance to the San Mateo County STEM Fair.

Schools will be notified of their final allocation (number of projects they can enter in the county STEM Fair.)

Students register online for the San Mateo County STEM Fair.

Fair Time! Feb./March

Conduct school and/or district Science Fairs and select projects that will advance to the San Mateo County STEM Fair by early February.

Scientific Review Committee (SRC) forms due February 1st for projects involving humans, invertebrate and non human vertebrate animals bacteria, recombinant DNA, tissue, pathogenic agents or controlled substances.

Students that advance to the county STEM fair must register online at the SMCOE STEM Fair web page.